HR and Admin Officer

Borderless NGO is an independent Lebanese non-profit-organization that provides through a community-based protection and development approach a well-rounded set of services and interventions to create a life changing impact on the lives of vulnerable families and marginalized communities. We strive to address the structural barriers to overcoming hardships in disadvantaged and at-risk communities, such as patterns of discrimination and exclusion; lack of access to essential public services; conflict and social disorder; and major public health threats. We:

- Safeguard and Provide Education to Children

- Upskill & Train Youth

- Empower Women 

- Uplift Communities (ex. Community Engagement, Food Security, Basic Assistance)

Through Borderless community centers we deliver safe places where children, youths, and women of diverse backgrounds can meet for education, protection, recreation, livelihood programs, social events, and other purposes. Moreover, the centers serve as the go-to-place for any socio-economic and health issues faced by the host communities as well as the displaced families and refugees.

Human Resources

Develop and ensure the general HR standards & procedures are applied and compliant at all times.

Provide counseling on policies and procedures.

Be actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process.

Prepare and update briefing/induction packages for new staff and oversee/coordinate the induction process.

Develop training and development programs.

Prepare, advice and oversee staff leaves and absences.

Assist with the management of staff complaints through established mechanisms and ensures Code of Conduct is understood and abided at all times.

Manage the filing system for HR files such as employee files, recruitment documents, performance appraisals.

Ensure than onboarding and exit procedures are made for all staff.

Administration

Act as focal point for any administrational questions

Monitoring and maintaining office equipment and inventory supplies; orders replacement supplies as needed.

Ensuring that stationery and other office materials are stocked and made efficient use of and where/when required, ensure materials are maintained.

Monthly checking of the admin bills (ex. phone, electricity, etc.) for any excess in the standard cost and sending informative emails to the respective employees.

Ensure that all office systems and equipment (power, water, telephone, photocopier, fax, etc.) are in good working order, working closely with Logistics to ensure that requests are raised for repairs/maintenance and payment requests are made on timely basis.

keep track of keys, IDs and other administrative equipment distributed to staff, records should be established and signed by each staff member.

Qualifications

To be successful in this role we expect you to have a University degree in HR Management, Business Administration or equivalent professional qualification.

Minimum 3 years of relevant work experience in similar field.

Proficiency in MS office

Languages:

Must be fluent in English and Arabic (able to communicate in both English and Arabic verbally and in writing)

Working hours:

Monday to Friday from 8:00 to 4:00

Behavioral competencies:

• High level of integrity and transparency
• Very good communication skills
• Good level of planning and organizing
• Flexibility and adaptability
• Teamwork
• Initiative
• Cultural Awareness

I WANT TO APPLY

All your information will be kept confidential according to EEO guidelines.