HR & Admin Officer

Main tasks and responsibilities:

Key Admin & Human Resource Duties:

• Provide human resource metrics to country and regional leadership.
• Work with senior management to determine workforce needs, including staffing,
• Ensure SAMS Lebanon program human resource processes are in accordance with local labor laws.
• Ensure the application of administrative policies and procedures and provide recommendations for the development of work when needed.
• Oversee all service bills, rents and parking, etc., and inform the senior management of any developments.

Recruitment and orientation

• Ensure each position has a job description.
• Design a sourcing strategy to identify qualified candidates.
• Manage the interview process with relevant supervisors.
• Ensure effective orientation processes for new hires.
• Ensure all recruitment files are archived accordingly

Leave Administration

• Maintain appropriate leave documents in specific sites for local and standard staff.
• Every month ensure that similar information is maintained, at field office and at the level (if any), make sure appropriate documents are presented for leaves. as appropriate on time.
• Ensure proper implementation on HRIS for Leaves compensation and benefits and other HRIS functions
• Ensure Personnel files are updated and uploaded on HRIS

Payroll & Benefits Administration

• Provide all documents necessary for payroll preparation to Finance before the 29th day of the month to ensure new information is included in payroll for that month.
• Follow up regarding NSSF
• Annually review salary and benefit structure in relation to the market and make recommendations to the country representative, operations manager and regional on proposed changes.

Performance and professional development

• Implement a performance management system.
• Ensure each position has performance objectives.
• Implement a professional development system.
• Implement retention strategies and initiatives.
• Advise supervisors in determining appropriate disciplinary plans of action.
• Act as an impartial mediator in disciplinary procedures and ensure it is administered in an equitable and fair manner and meets local labor laws.

Employees Relations

• Maintain good internal communications and relationship with departments and Field Sites and provide relevant information on time, as and when requested.
• Handling necessary HR related communications through email and telephone.
• Handle all staff-related issues and correspondence in accordance with the HR manual and the Labor Law.

HR Tasks and PSEA:

• Act as the focal point for PSEA
• Educate and empower staff to integrate PSEA principles into their daily work by and ensure adherence to
• standards of preventing, reporting, and responding to PSEA.
• Conduct PSEA training for all SAMS staff in Lebanon
• Participate in investigations when needed.
• Ensure SAMS organizational policies and systems are implemented properly by all stakeholders
• Participate in HR meetings or any other assigned meetings when necessary.
• Provide all needed documents and reports for several stakeholders.

Representation

• Represent SAMS in all relevant fora in relation to the position duties, e.g. NGOs, donors.
• Government Relations and Liaison with all relevant stakeholders.
• Ensure SAMS provides accurate and timely reports.

Office culture

• Promote and model a positive, professional and respectful office culture.
• Initiate team building initiatives.

Key Other Duties:

• Perform any other related duties assigned by your immediate supervisor.
• Reporting mechanism will be for functioning and technical advice to Immediate supervisor on monthly basis

Mandatory Qualifications required

• University degree in any related field preferably Business Management.
• Minimum 3 years experience in Human Resources
• Desirable 5 experience in Human Resources

Languages

• Fluent written and spoken in Arabic
• Fluent written and spoken English

Competencies:

• Excellent written interpersonal communication skills.
• Administrative Principles
• Labor Law
• Recruitment & Selection
• Training and Development
• Payroll Management
• Computer proficiency with Microsoft Office (word, excel, PowerPoint).
• Gmail