Financial and Administrative Manager at the Office of Student Affairs- Dean's Office

Job Title: Financial and Administrative Manager
Department: Office of Student Affairs
Division: Dean's Office
Grade: 14

Basic Functions: The Financial and Administrative Manager oversees finance and administration for the Office of Student Affairs (OSA), ensuring effective budgeting and financial planning, resource optimization for high level operations, and compliance with institutional policies. The role manages administrative and operational systems, procurement, contracts, and facilities, supports revenue-generating initiatives, and provides strategic financial analysis to guide decision-making. 
Working closely with the Dean and OSA leadership, the manager supervises West Hall staff and ensures efficient student-centered services that advance the Office's mission.

Duties Performed:

Financial Management and Planning

1. Develops, monitors and manages OSA's annual budget, financial planning, forecasting and reporting to support strategic priorities, high-level operations and major student events, and advance responsible financial stewardship across units
2. Oversees financial controls, accounting, procurement, audits, and compliance with institutional policies and regulations.
3. Optimizes resource allocation, implements cost-saving measures, and supports revenue-generating strategies to enhance Student Affairs programs.
4. Provides financial analysis and recommendations to the Dean of Student Affairs to guide strategic planning, sustainability, and growth.

Administrative Management and Leadership

1. Manages and enhances administrative systems, workflows, policies, and procedures to ensure efficient, modern operations and enhance quality of service.
2. Oversees staff administrative functions—including attendance, leave, scheduling, and performance—in collaboration with unit heads, ensuring compliance with institutional policies.
3. Supervises procurement, contracts, and vendor relations for OSA services and operations.
4. Supports risk management, strategy development, and organizational effectiveness in coordination with the Dean and OSA leadership.

Operational Oversight

1. Supervises administrative and supports staff at West Hall, ensuring student-centered services.
2. Oversees the operations of user-facing services at West Hall (e.g., facilities, front-desk operations, bookings, and logistics) to guarantee reliability and responsiveness.
3. Coordinates with campus partners on projects, upgrades, and major events.
4. Monitors facilities, equipment, IT systems and workspaces within West Hall to ensure safety, functionality, and optimal use. 
5. Oversees logistics, equipment inventory, and space allocation to optimize resource use, functionality and growing needs across units.
6. Provides operational analysis, reports and recommendations to the Dean and the OSA leadership to help advance operational priorities and strategies for a more positive and impactful student experience. 
7. Performs other related duties as requested.

Work Contacts:

 Internally: Coordinate with OSA Associate Deans and Unit Directors/Managers as needed (Student Housing Department, Charles Hostler Student Center, Office of Student Life and Student Activities, Counseling Center, Accessible Education Office and others).

At AUB level: Coordinate closely with different units at AUB including the Office of Financial Planning, Office of the Comptroller, Procurement, Information Technology (IT), Physical Plant Department, Human Resources Department and others, as needed. 

Independence of Operation:

Report to the Dean of Student Affairs. 

Works independently according to broad and general guidelines.  Completed work is subject to general review.

Supervisory Responsibility:

Supervises the Administrative and Financial Officer, Senior Building Supervisor, Facilities Attendants and Student Support, Room Reservations Staff, Front Desk Staff and others as needed. 

Physical Effort:

Minimal

Work Conditions:

Clean and pleasant

Minimum Requirements:

1. Bachelor's degree in Business Administration, Finance, Management, Engineering Management, or a related field. Master's degree is preferred.
2. 7 years of professional experience in finance, administration, operations, management or related field including strong experience in budget management, financial reporting and operational and process optimization.
3. Proficient in both Arabic and English languages. 
4. Proficient in MS office (Word, Excel and Power Point), financial systems and reporting tools.
5. Strong leadership and team management skills.
6. Excellent communication and interpersonal skills, with an ability to work collaboratively across departments.
7. High level of professionalism, confidentiality, integrity and accountability.