Office Administrator

il y a 5 jours

Beyrouth, Beyrouth, Liban Jobs for Lebanon Temps plein
Company Description

A small engineering firm is seeking a highly organized and proactive Office Administrator / Operations Administrator to support its engineers and firm leadership.

This role is central to the firm's daily operations and requires prior experience in an engineering, architecture, or contracting environment, with a strong understanding of administrative and operational workflows typical of A/E and construction-related practices.

Job Description

  • Provide administrative and operational support to engineers.

  • Prepare, edit, and manage written correspondence and technical documentation.

  • Process interoffice memos, letters, transmittals, labels, contracts, forms, Basis of Design documents, and technical reports from verbal communication, email, handwritten notes, or dictation.

  • Create, customize, and maintain project and office forms, including spreadsheets and workflow tools.

  • Assist with project start-up procedures, including team directories, document control setup, responsibility matrices, and master file organization.

  • Coordinate internal and external meetings, including agendas, presentation materials, scheduling, room setup, virtual meeting platforms, and follow-up.

  • Manage daily office operations, including reception duties, shipping and receiving, office supplies, and processing vendor invoices.

  • Provide direct administrative support to firm leadership, including calendar management, expense reporting, phone inquiries, and scheduling.

  • Organize and manage schedules for leadership and general office operations.

  • Provide general office administration and human resources support.

  • Assist with bookkeeping tasks, data entry, filing, and coordination with the firm's accountant.

Qualifications

  • REQUIRED: Minimum 2–3 years of administrative or operations experience within an Engineering, Architecture, or Contracting firm. Applications without this experience will not be considered.

  • Bachelor's degree preferred.

  • Demonstrated experience supporting office operations in a small professional services firm.

  • Strong organizational skills with the ability to manage multiple priorities, maintain attention to detail, and meet deadlines.

  • Working knowledge of office administration, operational systems, technology, and equipment in a professional environment.

  • Proven ability to handle confidential information with discretion and professionalism.

  • Ability to work independently while collaborating effectively within a small team.

  • High proficiency with Microsoft Office (Outlook, Word, Excel).

  • Excellent written and verbal communication skills.

Additional Information

To be considered, applicants must include the following information in their application or cover email:

  • Availability to start

  • All-inclusive salary expectation

  • Place of residence and confirmation of ability to commute daily to Sin El Fil

Applications that do not include the above information will not be reviewed.

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