Executive Assistant

منذ 2 أيام

Beirut, لبنان MINDFREE Consulting دوام كامل

مجانًا عبر البريد الإلكتروني أو Google

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Our client is a leading global consulting firm, helping the world's top businesses, governments and organizations. Looking for a new "Executive Assistant " covering Middle East region.

This position will be reporting to the Office Manager.

Primary duties and responsibilities

Diary management

Extensive management of on-line diaries, booking appointments and arranging meetings, updates as required

Ensure Executive get to meetings on time with appropriate documentation

Acting as back up in managing other Executives and Principals diaries when their EAs are not available

Call management

Handling and screening calls for Executive/s
Taking and passing messages to Executive/s in a timely manner
Organizing conference calls as needed and maintaining call record for accounts purposes

Email management

Monitoring Executives email inboxes when they are out of the office or at meetings and taking action as necessary

Appraisal management

Organizing interview times as part of Strategy& appraisal system for Executive/s at appraisal time
Travel Booking

Organizing business travel and accommodation bookings for Executive/s and occasionally for other client staff on related projects

Expenses and Timesheets

Coordinating and preparing monthly expenses claims and fortnightly timesheet submissions for Executive and own expenses and timesheets by due dates

Medical expenses

Coordination of reimbursement of medical expenses for Executive/s and their families as part of the executive health scheme

Meetings

If in the office, organizing boardroom bookings and refreshments
If external meeting, organizing all logistics

Client relationships

Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication

Executive and Principal general admin

Proofreading and finalizing of documents when required i.e. presentations, proposals, letters
General filing
Assisting Executive/s client team in copying of documents if needed
Client database management and marketing assistance when needed. Keeping Executive/s own contacts databases up to date

Other

Assisting other EAs during busy periods
Provide reception cover on an ad-hoc basis
Assisting with the organization of Strategy& events as needed including dinners and outside events

Knowledge, skills, and abilities

Qualifications:

University degree

Minimum of 3 year experience in a PA/EA role

Experience with a professional services firm preferred

Skills:

Intermediate to advanced level on Excel, Word and PowerPoint
Ability to use Microsoft Outlook
Must possess good keyboard skills (a minimum of 30 wpm)
Excellent organizational skills
Good oral and written communication skills
Good interpersonal skills and intrapersonal skills
Must possess a professional telephone manner
Demonstrated ability to work under pressure
Demonstrated team player and dedication to provide high level of service
Must possess a warm, friendly and professional demeanor

Executive Assistant

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وظائف مشابهة في Beirut

أهم المدن

الأمريكتين

أوروبا

آسيا / أوقيانوسيا

أفريقيا

Executive Assistant

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وظائف مشابهة في Beirut

أهم المدن