Personal Assistant

We are seeking a highly organized, proactive, and professional personal Assistant & Business Coordinator to support the company s business and administrative activities in Lebanon. The successful candidate will work closely with the executive, coordinate with clients, suppliers, professional advisers, hotels, venues, and relevant authorities, and ensure that day-to-day matters are followed through efficiently and professionally. ##

Key Responsibilities

- Coordinate the company s day-to-day business and administrative activities in Lebanon.
- Liaise with the company s lawyer and relevant authorities, assisting with the preparation, submission, and follow-up of legal and administrative documentation under the lawyer s guidance.
- Communicate professionally with prospective clients, arrange meetings, and follow up on business opportunities and pending matters.
- Coordinate with hotels, event venues, and other service providers; request quotations, compare proposals, negotiate where appropriate, and manage booking arrangements.
- Manage the executive s calendar, appointments, meetings, correspondence, and daily priorities.
- Prepare meeting notes and summaries, track agreed action points, and follow up with the relevant parties to ensure completion.
- Provide clear and concise updates on progress, outstanding matters, deadlines, and issues requiring executive decisions.
- Maintain organized electronic and physical records and documentation.
- Handle business, financial, legal, and personal information with a high level of confidentiality and discretion.
- Attend local meetings, appointments, and administrative visits in Lebanon when required. ## Work Arrangement
- Primarily remote for the first three months.
- In-person attendance in Lebanon will be required when necessary for meetings, documentation, administrative procedures, site visits, or other business requirements.
- The working arrangement may be reviewed following the initial three-month period. ## Compensation \*\*USD 1,000 1,200 per month\*\*, depending on experience, qualifications, and capabilities. ## Desired Candidate Profile Female candidate based in Lebanon.
- 3 4 years of relevant professional experience as an Executive Assistant, Personal Assistant, Business Coordinator, Office Coordinator, or in a similar role.
- Excellent written and spoken Arabic and English.
- Strong communication, interpersonal, negotiation, and follow-up skills.
- Excellent organizational and time-management abilities.
- Strong attention to detail.
- Ability to work independently and take ownership of assigned responsibilities.
- Ability to manage multiple priorities and follow tasks through to completion.
- Proficiency in Microsoft Office and/or Google Workspace.
- Comfortable communicating with executives, clients, lawyers, suppliers, hotels, venues, and relevant authorities.
- Available for meetings and administrative visits within Lebanon when required. ## Ideal Candidate The ideal candidate is mature, discreet, resourceful, dependable, and highly organized. She should be comfortable working with limited supervision, anticipating requirements, solving day-to-day problems, and ensuring that important matters are followed through to completion.