Secretary
il y a 2 jours
Jobs for Humanity is collaborating with FIS Global to build an inclusive and just employment ecosystem. We support individuals coming from all walks of life.
Company Name: FIS Global
We are seeking a highly organized and professional Secretary to join our dynamic team in Beirut, Lebanon. As the backbone of our office operations, you will play a crucial role in ensuring smooth administrative functions and providing exceptional support to our staff and clients.
- Serve as the first point of contact for visitors, directing them appropriately and maintaining a welcoming office environment
- Manage incoming and outgoing communications, including phone calls, emails, and correspondence
- Schedule and coordinate meetings, appointments, and conference calls for executives and team members
- Take accurate minutes during meetings and prepare concise summaries
- Maintain efficient filing systems and organize both digital and physical documents
- Draft and proofread various business documents, including memos, reports, and presentations
- Manage office supplies inventory and place orders as needed
- Arrange travel itineraries and process expense reports for staff
- Safeguard confidential information and maintain secure departmental files
- Assist with internal communications and support the preparation of presentations
- Collaborate with team members to streamline office procedures and improve efficiency
- Proven experience as a Secretary or Administrative Assistant in a professional setting
- Strong organizational skills with the ability to multitask and prioritize effectively
- Excellent written and verbal communication skills in both English and Arabic
- High level of proficiency in MS Office suite, particularly Word, Excel, and Outlook
- Demonstrated ability to maintain confidentiality and exercise discretion
- Exceptional interpersonal skills with a customer-focused approach
- Familiarity with modern office procedures, equipment, and software
- Strong attention to detail and accuracy in all tasks
- Ability to work collaboratively in a team environment
- Flexible and adaptable to changing priorities and deadlines
- High school diploma required; additional certifications in office administration are a plus
- Knowledge of local business etiquette and customs in Lebanon
- Proactive problem-solving skills and ability to work independently when needed
All your information will be kept confidential according to EEO guidelines.
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