Accounts Payable Specialist I
il y a 1 jour
Overview
This role requires time on site in Lebanon, NH
Under limited supervision, performs a wide variety of accounts payables (A/P) tasks in a timely and accurate manner while providing high-level customer service to the DH community. Tasks include, but not limited to managing an e-mail queue, matching invoices to purchase orders, maintaining vendor files, verifying coding on invoices, data entry of payables vouchers, and verifying checks for accurate payment.
Responsibilities
- Accurately identifies customer issues based on telephone calls, paper or electronic mail and works with team for resolution while ensuring accuracy and timeliness.
- Processes invoices using imaging and applicable software based on existing policy and procedures regarding expenditures, including requests from all facility locations, ensuring valid approvals and coding.
- Matches invoices to purchase orders, verifying line-by-line expenses are consistent in item and pricing, correcting inconsistencies and communicating with purchasing as needed to allow for timely and accurate payment.
- Answers telephone calls and emails from vendors requesting verification of invoice payment and/or status.
- Responds to customer inquiries about payables issues and documents resolution in system of record.
- Carefully reviews vendor information to determine taxable status of payments, requests modification when necessary, ensuring timely updates and accurate check runs.
- Validates checks, matches invoices, makes corrections as needed, and mails checks.
- Reviews and reconciles vendor statements with invoices. Corrects any discrepancies that are over 30 days old and sends copies to appropriate personnel.
- May review electronic remittances with wire and electronic check copies.
- Cross trains with other team members to ensure adequate coverage, accuracy and a consistent level of customer services is delivered by the A/P office.
- May produce and reconcile daily and monthly A/P reports.
- Performs other duties as required or assigned.
Qualifications
- High School or equivalent required.
- Some college-level business courses preferred.
- One (1) year office experience preferred.
- Experience with Microsoft Office Software.
- Ability to work with special attention to detail and accuracy a must.
- Requires organizational and time management skills with ability to prioritize.
- Must be able to work under pressure to meet daily deadlines in a team setting.
- Strong verbal and written communication skills.
- Good customer service and interpersonal skills.
- Ability to communicate respectfully and professionally with a diverse community.
- May require a flexible work schedule on occasion.
Required Licensure/Certifications
- None
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