Junior Logistics Officer

General Objective

Ensure the efficient implementation of procurement and logistics operations by supporting sourcing, supplier coordination, documentation management, and operational follow-up, while ensuring compliance with arcencielâs procedures and donor requirements and contributing to the smooth functioning of the logistics department.

General Tasks

1. Purchase Request Management

• Review assigned purchase requests on a daily basis from the Logistics Manager.
  
• Clarify request details with the requester when necessary.
  
• Participate in inception meetings for assigned projects when required.
  
• Verify that the purchase request includes all required documentation and approvals.
  

2. Procurement Planning and Compliance

• Ensure procurement activities comply with arcenciel procedures and applicable donor procurement rules.
  
• Ensure procurement documentation is complete and properly archived for audit and compliance purposes.
  

3. Procurement Execution

• Prepare Requests for Quotation (RFQ) for simple procurement requests.
  
• Conduct market research and identify potential suppliers using the supplier database and market scanning.
  
• Obtain official quotations from suppliers.
  
• Prepare quotation comparison sheets for internal review.
  
• Draft purchase orders and submit them for validation.
  
• Follow up with suppliers to obtain order confirmation.
  
• Track supplier deliveries to ensure adherence to agreed timelines.
  
• Notify the stock team of expected delivery dates and relevant details.
  
• Prepare reception documentation and coordinate with the requester to confirm acceptance of goods.
  

4. Tender Support

• Receive and record tender submissions from suppliers.
  
• Assist in organizing tender opening sessions.
  
• Prepare minutes of meetings and tender evaluation documentation.
  

5. Supplier Management and Market Monitoring

• Monitor supplier performance related to delivery timelines and quality of goods or services.
  
• Identify and register potential new suppliers and update the supplier database.
  

7. Fleet Monitoring Support

• Follow up on vehicle tracking and update fleet information in the database.
  
• Monitor maintenance and repair needs of vehicles and report issues.
  
• Update fleet and driver records in the fleet database.
  
• Report anomalies related to vehicle usage or fuel consumption.
  

8. Records, Systems and Reporting

• Support inventory monitoring and periodic inventory cycles when required.
  

9. Team Contribution and Collaboration

• Collaborate effectively with members of the logistics department to ensure smooth coordination of procurement and logistics activities.
  
• Maintain clear and professional communication with internal departments, project teams, and suppliers.
  
• Share relevant information with colleagues to facilitate operational efficiency and continuity of work.
  
• Contribute to problem-solving and continuous improvement initiatives within the logistics team.
  

10. General Responsibilities

• Comply with arcenciel policies, procedures, and internal regulations.
  
• Ensure confidentiality and proper handling of sensitive procurement and supplier information.
  
• Maintain organized documentation and records related to logistics activities.
  

• Workplace : Office based, Jisr El Bacha Center
  
• Working Schedule :  Full-time position, Monday to Friday, from 9:00 AM to 5:00 PM.
  
• Type of contract : 1 year contract renewable depending on performance and after successfully passing the 3 month Probation period evaluation.
  

Requirements

• Ability to conduct market research and supplier sourcing.
  
• Basic knowledge of contract and supplier management processes.
  
• Proficiency in Microsoft Office, particularly Excel for data tracking and reporting.
  
• Strong organizational and time management skills.
  
• Ability to manage multiple requests and priorities simultaneously.
  
• Attention to detail to ensure accuracy in documentation and procurement processes.
  
• Problem-solving skills to address procurement or delivery issues.
  
• Strong communication skills for coordination with internal departments and external suppliers.
  
• Ability to work effectively within a team environment.
  
• Professional integrity and respect for confidentiality.
  
• Adaptability and ability to work in a dynamic operational environment.
  
• Proactive attitude and willingness to support team objective