Area Coordinator

General Objective

The Area Coordinator is responsible for coordinating and monitoring the implementation of the Lebanon School Feeding and School Kitchens projects, ensuring that field activities are effectively delivered in line with project objectives, donor requirements, food safety standards, and arcenciel mission and values.

General Tasks

1.     Project Implementation and Field Coordination

• Coordinate and monitor the implementation of project activities, from snack transportation and storage to meal distribution at schools.
  
•   Ensure that project activities are implemented according to approved project proposals, work plans, quality standards, and food safety requirements.
  
• Coordinate with Area Monitors to ensure the timely and effective completion of daily field activities.
  
• Conduct regular field visits to monitor implementation, assess operational performance, and identify challenges requiring follow-up.
  
• Provide guidance and operational support to field teams to ensure effective implementation of project activities.
  
• Identify operational challenges and coordinate with the Project Manager to ensure appropriate corrective actions and follow-up.
  
• Monitor the achievement of planned project activities and deliverables within the assigned area.
  

2.     Field Team Coordination and Support

• Organize and coordinate the work of Area Monitors and other field staff according to project requirements.
  
• Monitor field staff schedules, timesheets, mileage, and other relevant operational information and report updates to the Project Manager.
  
• Provide guidance and support to field teams and facilitate staff training when required.
  
• Promote effective communication and coordination among field teams to ensure smooth project implementation.
  
• Follow up on field staff performance and identify operational or capacity-building needs for discussion with the Project Manager.
  

3.     Reporting and Documentation

• Prepare and submit regular reports on project progress, operational challenges, achievements, and field activities.
  
• Ensure the timely collection and consolidation of information from Area Monitors for project monitoring and reporting.
  
• Maintain accurate and up-to-date project documentation and records related to field implementation.
  
•   Verify the completeness and consistency of field information before submitting it for project reporting and follow-up.
  

4.     Interdepartmental Coordination

• Coordinate with Finance and relevant arcenciel departments to ensure the availability and completeness of required project documentation and operational resources.
  
• Coordinate with Logistics and Procurement, when required, to support the timely availability and movement of materials and supplies necessary for field activities.
  
• Participate in relevant arcenciel meetings and coordination activities.
  
• Perform other duties related to the effective implementation of the projects as assigned by the Project Manager.
  

• Job Constraints: The position requires frequent travel to schools and project sites across Lebanon, field-based work, coordination under demanding and time-sensitive conditions, and the ability to work outside the office according to project requirements.
  
• Tools, Software used: Microsoft Office, Microsoft Excel, project monitoring and reporting tools, communication platforms, attendance and time sheet systems, and other project-specific tools.
  
• Workplace: Office-Based, Jisr El Bacha with multiple visits in the field.
  
• Working Schedule: Full-Time position, From 8 am till 4 pm from Monday till Friday.
  

Requirements

• Project coordination and field operations management
  
• Strong organizational and time-management skills
  
• Planning, coordination, and follow-up skills
  
• Strong communication and interpersonal skills
  
• Problem-solving and decision-making skills
  
• Report writing and documentation skills
  
• Team coordination and support
  
• Ability to work under pressure and meet deadlines
  
• Knowledge of food safety and food security standards
  
• Adaptability and initiative
  
• Diplomacy and professional judgment
  
• Ability to conduct field monitoring and follow-up
  
• Proficiency in Microsoft Office