Finance Reporting Officer
General Objective
The Financial Reporting Officer ensures the accurate recording, monitoring, and reconciliation of grant-related financial data, safeguarding compliance with internal procedures and donor requirements. The role supports transparent financial tracking, maintains organized documentation systems, and contributes to timely and reliable financial reporting to facilitate effective project implementation and accountability.
General Tasks
1. Ensure the capitalization of all the records of the grants in progress:
- Ensure accurate capitalization of all records related to grants in progress.
- Collect and record all supporting documents necessary for effective reporting and monitoring of grants, including invoices, receipts, bank statements, payroll records, and contracts.
- Guide and lead the finance assistant in following up on outstanding documentation with field teams.
- Identify and allocate accounting data related to covered grants.
- Maintain a comprehensive database of financial elements for each grant, including general ledger extracts, transaction lists, spending plans, and financial budget follow-up reports.
- Perform timely classification and filing of all relevant documentation.
- Ensure the availability of funds for ongoing projects.
2. Payment processing and ensuring the validity of documents and their compliance with the financial regulations and procedures
- Conduct monthly reconciliations to ensure records align with bank statements and that the General Ledger (GL) matches the transaction list.
- Support the Senior Finance Officer in facilitating donor auditing missions.
- Request project payments in accordance with SOPs and organizational procedures.
- Process and release staff salaries allocated to relevant grants.
3. Ensure sound reporting of financial data according to the requirements and the calendar of donors
- Ensure compliance with donor-specific requirements and templates.
- In coordination with the Senior Finance Officer, communicate financial progress reports to project coordinators and managers in a timely and accurate manner.
- Identify and address irregularities or unclear regulations and reports.
- Compile and report all relevant data in accordance with donor and partner requirements.
Requirements
- Proficiency in financial report drafting techniques
- Proven experience in financial management and reporting
- Strong understanding of financial regulations and procedures
- Excellent organizational skills and strong attention to detail
- Proficiency in financial software and Microsoft Office Suite
- Strong communication and interpersonal skills
- Knowledge of donor compliance requirements and grant financial guidelines
- Experience in financial reconciliation (bank, GL, transaction matching)
- Strong analytical skills and ability to detect discrepancies or irregularities
- Ability to manage multiple grants simultaneously under strict deadlines
- High level of integrity and respect for confidentiality
- Understanding of internal control and audit preparation processes
Bachelorâs Degree or equivalent. Masterâs degree is a plus. Major in Management, Finance, Accounting or any related field.
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