Senior Programme Associate

Description

IOM's Immigration and Border Governance (IBG) Programme implements projects to improve border governance capacities in Lebanon, through infrastructure, equipment, capacity building and policy support to Lebanese authorities. This includes activities related to maritime search and rescue, border infrastructure and information systems, airport safety and humanitarian border management, among others. 

Under the overall guidance of the Head of the Programmes and the direct supervision of the Programme Manager (Immigration and Border Governance), the Senior Programme Associate (IBG) will support the effective implementation of immigration and border governance programmes in Lebanon. The role will focus on coordination and follow-up of activities related to infrastructure, equipment and software provision for Lebanese authorities, ensuring timely administrative, logistical, and operational support.

Responsibilities

1. Assist in the planning, coordination, implementation and monitoring of project activities, in particular those related to equipment and infrastructure support to national border management agencies. 
2. Compile, summarize, analyse, and present information/data related to infrastructure, equipment, and software support activities and present it in a clear format, highlighting key issues for the supervisor.
3. Monitor budget implementation for assigned activities, including tracking expenditures related to works, goods, and IT tools, and propose adjustments as necessary.   
4. Act as focal point for administrative coordination of project implementation, involving extensive liaison with the Procurement and Logistics Unit to initiate purchase requests, obtain necessary clearances, follow-up on administrative actions, etc.
5. Draft status reports and highlight delays or gaps in infrastructure, equipment, or software-related activities; raise issues to the supervisor and suggest corrective measures. 
6. Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, related to equipment delivery, minor works, and software rollouts.
7. Respond to complex information requests and inquiries and maintain detailed project records, including inventories, site visit reports, delivery notes, and documentation related to installed systems.
8. Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders involved in infrastructure or equipment support activities. 
9. Monitor work of implementing partners and report any non-compliance or delays to the supervisor.
10. Provide inputs for the development of Standard Operations Procedures (SOP) and concept papers, particularly those related to equipment management, basic infrastructure processes and software rollouts. 
11. Provides guidance/training and assist in coordinating and monitoring work of other staff in the unit; may supervise other staff as assigned. 
12. Perform other related duties as assigned.

Qualifications

Education

• High school diploma with six years of relevant experience; or,
• Bachelor's degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with four years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations. 
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups.
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills

• In-depth knowledge of the broad range of migration-related subject areas dealt with by the Organization.
• Familiarity of UN and bilateral donor programming.
• Knowledge of rules and regulations related to procurement and finances.
• Capacity to manage complex procurement processes by ensuring the interface between beneficiaries and IOM's Procurement Department.
• Capacity to maintain internal tools and trackers to monitor progress of multiple workstreams running in parallel.

Languages

For this position, fluency in Arabic and English is required (oral and written). Working knowledge of French is an advantage. 

IOM's official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM's competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 2)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization's priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 2) (applicable only if position is with direct reports)

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization's vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization's goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
5. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
6. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
7. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

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