HR Intern

We are seeking an HR Intern to join our Human Resources team in Beirut. The core of this role is records management: clearing our existing paper archive, digitizing it, and bringing CARMA’s employee files up to a consistently accurate and complete standard, in both hard copy and digital form. We want to be direct about what the work involves. Filing, scanning, checking files against a document checklist, and correcting records will account for the large majority of your time. There is occasional involvement in employee engagement activities and general HR administration, but these are a small part of the role, not the focus. The role will suit someone who is well organized, meticulous about detail, and able to work steadily through a large volume of documents without losing accuracy. You will work closely with the HR team, handle confidential employee information with discretion at all times, and gain a genuine understanding of how an HR function keeps its records in order. This is a three-month internship based in our Beirut office, Monday to Thursday, from 10:00 AM to 4:00 PM, with the possibility of extension based on performance and business need. A transportation allowance is provided. Roles and

Responsibilities:
Records and filing Organize, file, and maintain employee records in both hard copy and digital format, ensuring each document is filed in the correct location and named consistently. Digitize the existing paper archive by scanning, naming, and uploading records to the HR filing system, working through the backlog to an agreed schedule. Cross-check every personnel file against the HR document checklist, identify missing paperwork, and follow up until each file is complete. Apply the HR filing structure and naming convention consistently across all records, both newly received and archived. Update employee information in HR systems and trackers and reconcile it against the underlying documents so that the system and the file agree. Identify and resolve duplicates, misfiled documents, and superseded versions, escalating anything unclear rather than deciding independently. File incoming documentation promptly so that current records do not fall behind while the archive backlog is being cleared. Maintain the confidentiality and security of all employee information at all times, keeping physical files secured and accessing personnel data only as instructed. Occasional support to the HR team Help prepare materials for employee engagement activities, such as internal events and announcements. Provide general administrative support, including onboarding and offboarding paperwork and preparing documents from approved templates.

Education:
Currently enrolled in, or recently graduated from, a bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field.

Experience:
No prior professional experience is required. Previous administrative, filing, or office support experience, including university projects, volunteer work, or part-time roles, is an advantage. Attention to detail: Accuracy when working with records, including the ability to spot missing documents or inconsistent information. This is the core requirement for the role. Stamina for detail work: Comfortable with detail-heavy, repetitive work sustained over long periods without loss of accuracy. Confidentiality: Discretion and sound judgment when handling confidential and personal information, and the willingness to ask for guidance rather than assume. Technical

skills:
Competent with Microsoft Office, particularly Word and Excel, and comfortable using Outlook, scanners, and shared drive or document management systems. Languages: Fluent in English and Arabic. Mindset: Reliable, self-motivated, and genuinely interested in building a career in human resources.