Equal Opportunity Program Assistant at the Office of Equal Opportunity and Title IX

Job Title: Equal Opportunity Program Assistant
Department: Office of Equal Opportunity and Title IX
Grade: 12

Basic Functions: Responsible for drafting reports and proposals; training faculty, staff, and students; overseeing closely the Student Committee planning of and implementation of activities; transcribing interviews; taking minutes; assisting in setting up university processes; in addition to drafting policies related to Equal Opportunity/Title IX.

1.      Duties Performed:

• Assists in the drafting of strategic plans for the Equal Opportunity/Title IX.
• Assists in the coordination and the implementation of strategic plans.
• Maintains the Equal Opportunity/Title IX websites and safe reporting system up to date.
• Follows up on Equal Opportunity related activities and initiatives.
• Oversees the social media platform of the Equal Opportunity/Title IX.
• Assists in the drafting of annual reports.
• Assists in the organization and delivery of trainings.
• Generates timely accurate compliance reports.
• Assists in the preparation and offering of orientation sessions to students.
• Transcribes timely and accurately investigation interviews, resolution meetings and notes.
• Drafts correspondence for supervisor’s review and signature.
• Participates in the planning and the implementation of the Student Committee activities throughout the year.
• Assists in the drafting of policies and procedures, including researching best practices.
• Prepares a variety of statistical or tabulated reports as required and according to specific instructions.
• Assists in the preparation of presentations.
• Drafts proposals as needed.
• Generates, receives and maintains confidential and sensitive files, information and reports and ensure security of files.
• Collects data from primary or secondary data sources.
• Develops and maintains databases, data collection systems, data analytics and other strategies that optimize statistical efficiency and quality.
• Performs analysis to assess the quality and meaning of data including identifying, analyzing and interpreting trends or patterns in complex data sets.
• Prepares reports for the management stating trends, patterns, and predictions using relevant data.
• Assists in other related duties if needed.

2.      Work Contacts:

Regular contact with AUB community.

3.      Independence of Operation:

• Reports to the Equal Opportunity Officer and Title IX Coordinator.
• Works according to established policies and professional standards. Completed work is subject to subsequent review.

4.      Supervisory Responsibility:

None.

5.      Physical Effort:

Slight physical effort involving mainly sitting and the use of personal computer.

6.      Work Conditions:

Clean and pleasant.

7.      Minimum Requirements:

• Master's degree plus 1 year of relevant work experience.
• Confidentiality of sensitive information.
• Strong communication, interpersonal, and organizational skills.
• Attention to details.
• Excellent time management and communication skills.
• Strong ability to communicate effectively to individuals at varying levels within the organization, both verbally and in writing.
• Excellent familiarity with commonly used word processing, spreadsheet, Canva, social media, and database software packages.
• Strong ability to prioritize and multi-task.
• Strong ability to work under pressure.
• Very good knowledge of English and Arabic.