Executive Assistant

• Manage and maintain the Group CEO's calendar, ensuring optimal time management, effective prioritization of engagements, and avoiding scheduling conflicts.

₋ Coordinate and schedule internal and external meetings, events, board sessions, and speaking engagements, across multiple departments, stakeholders, and time zones.

₋ Prepare detailed meeting agendas, briefings, and talking points to ensure the Group CEO is fully informed and prepared. ₋ Record, transcribe, and distribute minutes and action items for key meetings as needed, ensuring follow-up and accountability. ₋ Serve as the gatekeeper for direct access to the Group CEO, balancing responsiveness with protection of the Group CEO's time and focus.

₋ Manage all forms of communication on behalf of the Group CEO (emails, calls, messages), ensuring timely responses and professional representation.

₋ Coordinate complex domestic and international travel arrangements, including flights, accommodations, ground transportation, and visa requirements.

₋ Track and process Group CEO-related expenses, reimbursements, and executive reporting in line with company policy.

₋ Act as a liaison between the Group CEO and internal departments, clients, board members, and external partners, promoting smooth communication and collaboration.

₋ Maintain a high level of discretion and confidentiality while handling sensitive information and high-level decision-making support.

₋ Support strategic initiatives by conducting research, compiling data, preparing presentations, and assisting with follow-up actions.

₋ Assist in planning and executing executive offsites, leadership retreats, and high-level meetings.

Communication Management

₋ Draft, proofread, and edit high-quality correspondence, emails, internal memos, presentations, and reports on behalf of the Group CEO, ensuring clarity, professionalism, and alignment with organizational tone.

₋ Bachelor's degree in Business Administration, Management, Communications, or a related field.

₋ Master's degree is a plus.

Work Experience

₋ Minimum of 5-6 years of experience in similar executive-level administrative role

₋ Excellent knowledge in Microsoft Office Tools

• Proficiency in English and Arabic languages. (Spanish is a plus)