Supply Chain Coordinator

Job Details Entry Lebanon Plant - Lebanon, TN Full-Time Regular Standard Shift PRC - Purchasing/Procurement Description

Perma-Pipe in Lebanon, Tennessee is hiring a Supply Chain Coordinator

We're looking for a Supply Chain Coordinator to play a key role in supporting the procurement and logistics functions by ensuring timely and accurate material handling and purchase order execution. This position works closely with suppliers, warehouse teams, and internal stakeholders to maintain inventory flow, resolve supply issues, and optimize procurement processes. The Supply Chain Coordinator requires strong organizational and communication skills, with a focus on accuracy in Syteline due dates, purchase order processing, and material coordination.

Essential Duties and Responsibilities

Purchasing

• Create, issue, and track purchase orders in accordance with company procurement policies.
• Process POs accurately and promptly, ensuring alignment with budget and inventory needs.
• Monitor open POs to ensure timely delivery and resolve discrepancies in coordination with suppliers and internal departments.
• Maintain accurate and organized records of purchase order status, revisions, and supplier communications.
• Support the Materials Manager and Buyers in cost reduction and supplier performance initiatives.

Expediting

• Communicate regularly with vendors to confirm order details, lead times, and delivery schedules.
• Ensure that all due dates are correctly entered and maintained in the Syteline ERP system to reflect current status and priorities.
• Proactively expedite delayed orders and escalate supply or quality issues to the Materials Manager as needed.
• Provide regular updates to production and warehouse teams regarding expected arrivals or potential delays.

Material Handling and Logistics

• Coordinate inbound and outbound shipments with warehouse, production, and logistics teams to ensure smooth material flow.
• Help maintain inventory accuracy through reconciliation, cycle counts, and documentation of material movements.
• Work with logistics partners to track shipments and resolve transportation or delivery issues.
• Support the organization and upkeep of material storage areas in compliance with safety and ISO requirements.
• Assist in issuing materials when pulled or used to workorders, and closing workorder requirements not fully utilized in production. Closing workorders for sub-assemblies putting materials into inventory. 

Systems and Reporting

• Maintain accuracy of purchase order data, due dates, and receipts within the ERP system.
• Assist with data analysis for supplier performance, delivery trends, and material cost tracking.
• Generate and update reports to monitor open orders, delivery performance, and material status.

General Responsibilities

• Partner with internal teams to resolve material shortages or delays affecting production.
• Ensure compliance with company procurement procedures, ISO standards, and safety policies.
• Contribute to continuous improvement projects within the Supply Chain function.
• Perform other duties as assigned by the Materials Manager.

Qualifications

• Education: Associate degree in Supply Chain Management, Business, or related field preferred; equivalent work experience will be considered.
• Experience: Minimum of 1–2 years in supply chain, procurement, logistics, or materials coordination (manufacturing experience preferred).
• Experience with ERP systems (Syteline strongly preferred) and proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong communication, problem-solving, and organizational skills with attention to detail.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.

Physical and Environmental Requirements

• Combination of office and manufacturing floor environment.
• Occasional exposure to noise, moving equipment, and temperature variations.
• Must be able to lift up to 40 lbs occasionally and move between office, warehouse, and production areas.

Key Competencies

• Accuracy and Attention to Detail
• Time Management and Prioritization
• Collaboration and Communication
• ERP / Data Accuracy (Syteline)
• Initiative and Problem Solving
• Vendor and Supplier Coordination

PERMA-PIPE International Holdings, Inc. (NASDAQ: PPIH) is a global leader in engineered piping solutions, specializing in insulation systems, containment, anti-corrosion coatings, custom fabrication, leak detection, engineering support, field service, and logistics. For decades, our expertise has set industry benchmarks, backed by ISO 9001, ISO 1401, and ISO 45001 certifications.

With ten production facilities worldwide—including the U.S., Canada, UAE, Saudi Arabia, Egypt, Qatar, and India—we deliver localized service with global reach, scaling efficiently to meet complex project needs of any size or location.

PERMA-PIPE is an Equal Opportunity Employer (EEO), providing fair employment without regard to race, color, religion, gender, national origin, age, disability, veteran status, or genetic information.

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