Program Assistant
il y a 3 jours
Overview
Provide administrative and secretarial support to the program and staff. Assists in the overall functioning of the program and performs special projects.
Responsibilities
- Coordinates logistics of offered programs and services.
- Performs assigned tasks related to production and dissemination of information.
- Responsible for various info kiosks/bulletin boards in multiple locations/buildings and for supplying literature to departments upon request.
- Types and prepares (including proofreading) a wide variety of materials to include, but not be limited to, correspondence, meeting minutes, reports, and handouts.
- Ensures accuracy and accessibility of information. Establishes and maintains program files and data bases.
- Assists in coordination of department programs, special events and/or classes.
- Gathers information for meetings, coordinates items for agenda, and distributes material to participants prior to meeting.
- Records and distributes minutes of meeting.
- Follows-up on details to ensure dissemination of information.
- Coordinates multiple daily appointments using Outlook and the patient scheduling system.
- Ensures notification of appointments for patients and clients.
- Acts as primary point of contact representing the health and wellness coaching program.
- Plans, coordinates and oversees projects and special events.
- Develops and implements activities based on defined project scope and objectives.
- Evaluates project effectiveness, enhances existing systems and recommends changes to policies and procedures.
- Sets and maintains schedules and timelines.
- Coordinates and arranges special events (conferences, retreats, etc.).
- Performs other duties as required or assigned.
Qualifications
- Associate degree in with 1 year of applicable experience or the equivalent in education and experience required.
- Excellent proficiency with Microsoft Office tools including Word, Excel, Power Point.
- Excellent written and verbal communication skills required.
Required Licensure/Certifications
- None
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