Logistics & Procurement Officer

LOCATION: Beirut, Lebanon

REPORTING TO: Logistics & Procurement Manager

ROLE TYPE: Full-time, Fixed Term 

CLOSING DATE: 11th July 2025

ABOUT ARK 

ARK is a social enterprise, empowering local communities through the provision of agile and sustainable interventions to create greater stability, opportunity and hope for the future. 

We believe that strong, resilient communities are the foundation of local, national, regional and international development and stability – and ultimately a safer, peaceful and more prosperous world. At ARK, we have delivered research and programmatic interventions validating this approach in over twenty countries since 2008. As a social enterprise we work in partnership with communities, our donors, and other implementers to build local capacities, generate opportunity and bring about sustainable change. 
Learn more about our impact here:   

Purpose of the Role

The Logistics & Procurement Officer at ARK directly supports and enables the project team to achieve their objectives while minimising operational, commercial, and compliance risks. Collaborating closely with the heads of department, the regional logistics & procurement manager, the project manager, and the project team, this role provides support services including, but not limited to, administration, procurement, logistics, travel, and compliance guidance to support and enable project objectives. 

What you'll be doing

• Issue Purchase Initiations, CBAs, RFQs, RFPs and other competitive tenders in line with internal procurement policies and procedures. 
• Lead bid evaluation committees and guide other panel members. 
• Ensure that procurement is carried out in a transparent manner and in compliance with internal policies by staying informed of donor policies and procedures. 
• Draft contractual documents, including POs, SPAs, LTAs and CDOs. 
• Review and provide guidance to project staff on SOWs and SSJs. 
• Support with sub-recipient contracting and management, including:
• Assist project teams with advertisement of sub-grant funding, as applicable. 
• Lead on sub-recipient OCA process. 
• Draft sub-recipient agreements and provide guidance to project staff on compliance requirements. 
• Assist with reconciliation of sub-recipient financial reporting, checking supporting documents for compliance. 
• Submit payment requests in a timely manner. 
• Support with sub-recipient capacity building. 
• Ensure accurate SharePoint filing of procurement documentation. 
• Track supplier payments and submit payment requests on SharePoint. 
• Responsible for project inventory in accordance with asset management policies and procedures. 

OTHER RESPONSIBILITIES: 

• Organise the provision of project vehicles and prepare all necessary paperwork and records in line with the internal vehicle and driving policy. 
• Oversee project travel bookings and conference organisation. 
• Logistics & Procurement induction training to new staff as required. 
• Assist with office management as surge capacity or absence cover.  
• Receive and verify the accuracy of shipments from suppliers for project deliveries. 
• Other duties as reasonably required.

Requirements

Essential:  

• High school diploma.
• Ideally, at least 2 years of working in a similar administration/procurement role.
• Experience of working in a grant-funded environment or working in a compliance-focused organisation.  
• MUST have the right to reside and work in Lebanon.
• Competent user of MS Office, SharePoint, and other SAAS systems.
• Attention to detail. 
• Flexibility and ability to work under pressure with tight deadlines. 
• Ability to set priorities, organise time efficiently and work independently on several tasks simultaneously. 
• Must be able to maintain the highest level of confidentiality regarding work-related information. 
• Very good command of written and spoken English and Arabic. 
• Very good interpersonal skills. 

Desirable:  

• Experience working on Global Affairs Canada, USG or HMG-funded projects. 
• Experience of working in a Police, Military, Medical or other uniformed service.  
• Recognised vocational qualifications in procurement or administration with a professional body. 

Benefits

Why join ARK?  

• Impactful Work: Your expertise will directly impact the lives of those in need.  
• Global Reach: Collaborate with international experts and local stakeholders.  
• Innovation: Engage in pioneering solutions for sustainable change.  
• Career Growth: Expand your horizons with varied projects and challenges.  

Our People  

Our team covers a diverse range of professional backgrounds, from diplomacy, humanitarian, development and the military, to the UN, civil society groups, multilateral organizations, journalism and the private sector.  

Smart: We think deeply about things. We're proud of our institutional knowledge and our grounding in rigorous research, which we use to make informed decisions.   

Humble: Our work leaves little room for pride or arrogance. Our operating environment is constantly evolving, and we recognize out limitations. We believe in and rely on the education and experiences of others while remaining quick to read, invite feedback, and ask sensible questions.   

Accountable: Each of us want ARK, its partners, and beneficiaries to succeed. This means taking initiative, assuming ownership when necessary and never giving up on our beneficiaries. We are committed and accountable, to both our donors and the communities we serve.   

Collegiate: We know we are stronger together and that every contribution counts. We trust each other and always support each other.   

Outspoken: We tackle diverse challenges, and we always want to find the best solution to a problem. We aren't afraid to share our opinions, and we want to hear those of others too.   

ARK Group is an equal opportunity employer. We actively seek a diverse applicant pool and encourage candidates of all backgrounds to apply. ARK Group does not discriminate on the basis of ability, age, gender identity or expression, national origin, race and ethnicity, religious beliefs or sexual orientation. We welcome all kinds of diversity. ARK Group places human dignity at the center of its development and stabilization work and is this committed to the protection from sexual exploitation and abuse of children and adults. All ARK Group employees and related personnel are expected to share this commitment and only those who also uphold these values will be recruited as part of our team. This vacancy is therefore subject to a range of due diligence checks.